Cantor Fitzgerald: Executive Assistant, Investment Banking Group

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Administration
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Cantor Fitzgerald
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17001797 Requisition #
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Cantor Fitzgerald: Executive Assistant, Investment Banking Group

The firm is searching for an Executive Assistant to support 1-3 Managing Directors within the Investment Banking group. The main responsibilities of the role include managing expense reports, scheduling, adhoc reporting, and having a proactive mindset in order to help stay steps ahead of business needs. We are looking for a team player with a great attitude.


Candidates should be effective and detail-oriented communicators.


The Executive Assistant will handle details of confidential and critical nature and collect and prepare information for use in discussions/meetings of executive staff.


The ideal candidate will have a business/financial services background.

Responsibilities: 

  • Provide general administrative support, which includes but not limited to creating, maintaining and editing documents, spreadsheets, files, and presentations
  • Calendar management utilizing Microsoft Outlook; must be flexible with last minute schedule changes and urgent meeting requests
  • Maintain a professional rapport with staff, coworkers, and clients. 
  • Heavy telephone calls from both internal and external sources; handle routine items
  • Track action items and deliverables for the executives and proactively schedule the time required to address them
  • Works on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendations
  • Coordinate meetings, including ordering meals, arranging travel, meeting room preparation, invitations, etc.
  • Monitoring and addressing critical e-mail correspondence and preparing expense reports
  • Schedule, prepare and attend internal meetings to include preparing agendas and follow up action items for meetings 
  • Prepare and maintain presentations and reporting materials
  • Perform special projects as assigned by the executives
  • Facilitate visits from vendors, customers and key executives
  • Demonstrate the ability to handle multiple tasks with little or no supervision
  • Perform personal assistant duties as required by the executives
  • Responsible for directing and coordinating office services and related activities
  • Responsible for arranging internal office moves
  • Oversee inventory and order office materials

Desired Skills and Experience:

  • 1-3 years’ experience working as an executive assistant
  • Ability to interface well with all levels of employees in a highly professional and friendly manner
  • Must be a team player
  • Must have experience in a highly corporate environment in terms of dress and demeanor
  • Possess a high degree of proficiency with MS Office products including Word, Excel and Outlook
  • Must be able to maintain the highest level of confidentiality
  • Ability to meet designated deadlines and work effectively in a pressurized environment

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