Project Administrator

📁
Facilities Management
💼
Real Estate
📅
18001862 Requisition #
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Newmark Knight Frank (NKF) is one of the world's leading commercial real estate advisory firms. We provide a fully integrated platform of services to prominent multinational corporations and institutional investors across the globe, as well as to occupiers, owners and developers of real estate on a local, regional and national level.

 

Together with London-based partner Knight Frank and independently-owned offices, NKF's 14,100 professionals operate from more than 400 offices in established and emerging property markets on six continents.

 
Job Summary:

Works with management and facilities team to ensure consistency in business operations. Assists with developing and maintaining overall operating procedures and guidelines. Act as a resource to department during day-to-day operations while promoting guidelines and policies established by the company.

 
Essential Job Duties:
  • Ensure financial controls and business processes are in place relative to processing, monitoring, analyzing and reporting all project expenditures. Track capital budgets, reconcile budget to actual spending. Where lacking, assist in developing programs to support the team needs
  • Interface with facilities team and/or vendors to determine project requirements and coordinate service delivery
  • Provide and/or reviewing the accuracy of project materials
  • Make determinations and provide recommendations addressing new project schedules and/or feasibility of pre-determined schedules
  • Provide accurate project documentation and record maintenance throughout the project
  • Maintain all historical data on projects for future projections and project budgeting
  • Administer purchase orders for materials and supplied, including verification of invoices
  • Maintain databases using various applications, providing reports and data upon request
  • Be able to establish a systematic method for self and others to track time commitments and the completion of tasks; coordinate and plan domestic and international travel arrangements; coordinate and arrange for conferences, meetings and events
  • Proficiently use automated calendar management tools
  • Effectively use firm/area travel and meetings policies and procedures to complete all aspects of travel and meeting arrangements and ensure accuracy. Assist in completing expense reports for the facilities team
  • Format and edit letters, reports and all other correspondence from the draft stage to client-ready work; adhere to record retention policies and procedures; and follow an organized filing/document management process of electronic and paper documents
  • Perform other administrative duties as assigned
Other Job Functions:
  • Adhere to all set company and client policies and procedures
  • Coordinate any necessary issues with departments both directly and indirectly involved
Skills, Education and Experience:
  • Bachelor’s Degree or equivalent work experience
  • Minimum 3-5 years related work experience
  • Understanding and knowledge of necessary regulations, in which work is being performed, to ensure compliance
  • Knowledge of PC applications such as MS Office
  • Good written and verbal communication skills
  • Ability to handle multiple tasks and assignments
Benefits and Perks:
  • Industry leading Parental Leave Policy (up to 16 weeks)
  • Generous healthcare
  • Bright Horizons back-up care program
  • Generous paid time off
  • Education reimbursement
  • Referral Program
  • Opportunities to network and connect

Benefits/perks listed may vary depending on the nature of your employment with Newmark Knight Frank and the job location.

 

Working Conditions: Normal working conditions with the absence of disagreeable elements

 

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

 

Newmark Knight Frank is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.


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