Project Management
Real Estate
18001321 Requisition #
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Newmark Knight Frank (NKF) is one of the world's leading commercial real estate advisory firms. We provide a fully integrated platform of services to prominent multinational corporations and institutional investors across the globe, as well as to occupiers, owners and developers of real estate on a local, regional and national level.


Together with London-based partner Knight Frank and independently-owned offices, NKF's 14,100 professionals operate from more than 400 offices in established and emerging property markets on six continents.

Job Description: 


As a service provider, our responsibility is exclusive to the owner, acting in the client’s best interest by providing unbiased advice and comprehensive management at every stage of the project. Our services include overall owner’s representation, value engineering, project management, and construction management.


This role is responsible for assisting with the coordination of contract and specification compliance for construction projects including monitoring contractor performance and construction activities.  Inspect and monitor contractor work for compliance with contractual documents, including quality, safety, schedule, specifications and environmental issues.  Review schedules and reports to management on project status.  Coordinate and communicate with employees involved in major construction and maintenance projects.  Ensure compliance with federal, state and local laws and interface with appropriate agencies.


Essential Job Duties:

  • Execute contractor-sourcing activities including issuing requests for proposal, performing bid analyses, and preparing award recommendations.
  • Prepare effective project initiation and approval documents; manage routing and stake holder approval processes.
  • Organize and attend project kickoff and closeout meetings with the client and contractors. 
  • Perform timely and accurate project management administrative activities including issuing meeting minutes, purchase and change orders, and verifying work, processing invoices, and updating project status.
  • Ensure project deliverables meet client and company objectives through site inspections.
  • Assist in the coordination of the onsite contractor safety program for adherence to OSHA Regulations and client specific programs.
  • Maintain client schedule and budget objectives through proactive reviews and probes of potential project issue areas such as long-lead equipment, resource constraints, etc.
  • Perform project closeout activities to ensure timely completion of all punch list activities and receipt of all as-built/O&M documentation.
  • Adhere to NKF & Client standards and processes throughout all project activities.
  • Reviews and understand prime contract and change orders, including insurance, taxes, payment terms, freight, etc.
  • Follows and implements proper internal controls and acts as main point of contact for any internal or external financial audits.
  • Manages accounts receivable and revenue, and reviews project cash flow projections on a monthly basis.
  • Research payable transaction issues and in monitoring compliance with external customer contract terms as well as internal company policies, procedures, and administrative guidelines.
  • Understanding of financial tools, general accounting principles, and ability to utilize SAP/SPAM/TRIRIGA Systems.
  • Strong mathematical aptitude and ability to interpret data/statistical information.
  • Provide monthly reporting to Project Manager.
  • Assist in financial decision making by providing financial data to the Project Manager
  • Prepare the bid/send documents under the supervision of the Sourcing Liaison.
  • Problem-solve with vendors and project colleagues on project issues, changes, etc. and provide ongoing application knowledge and support.
  • Collect multiple vendor quotes and processing purchase orders after collaborating with the Project Manager and Sourcing team (when needed).
  • Attend Key project meetings to engage with the stakeholders of the projects to discuss any financial questions and concerns they may have throughout the project.
  • Assist with the project documentation, including RFI’s and change orders.
  • Adhere to client safety compliance processes and procedures including vendor compliance.
  • Assist the Project Manager with the organization of subcontractors, project updates, schedules, and forecasts.
  • Responsible for maintaining and organizing construction project files, building plans, and systems.
  • Review projects for adherence to all local, state, federal and customer’s safety regulations and rules.

Skills, Education and Experience:

  • High School Diploma required and college degree in related field is preferred
  • 0-2 years of relevant experience
  • Knowledge and understanding of Uniform Building code and regulatory compliance related to the work being performed.
  • Working understanding of construction process and knowledge in air conditioning, electrical, fire suppression systems, and plumbing services for commercial & industrial buildings.
  • Excellent communication skills, both oral and written.
  • PC skills and solid experience with MS Office.
  • OSHA certification preferred.
  • Must be able to pass background, drug screening and security clearance process

Benefits and Perks:

  • Industry leading Parental Leave Policy (up to 16 weeks)
  • Generous healthcare
  • Bright Horizons back-up care program
  • Generous paid time off
  • Education reimbursement
  • Referral Program
  • Opportunities to network and connect

Benefits/perks listed may vary depending on the nature of your employment with Newmark Knight Frank and the job location.


Working Conditions: Normal working conditions with the absence of disagreeable elements


Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.


Newmark Knight Frank is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.


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