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Sr. Administrative Assistant

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Administration
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Real Estate
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18003173 Requisition #
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Newmark Group, Inc. (NASDAQ: NMRK) ("Newmark" or "the Company"), a leading full-service commercial real estate advisory firm, announced that it has agreed to acquire RKF Retail Holdings, LLC and subsidiaries which make up the RKF brand ("RKF"). As North America‚Äôs leading independent real estate firm specializing in retail leasing, investment sales and consulting services, RKF provides a broad spectrum of domestic and global clients with services ranging from national tenant and owner representation to advisory, consulting and acquisitions/dispositions. With approximately $20 billion in aggregate real estate transactions to its credit, RKF has helped identify scores of real estate opportunities for leading retailers, developers and institutional clients. This acquisition will build upon Newmark's already robust national retail business which includes retail leasing, retail investment sales, project development retail leasing, retail occupier services and Excess Space Retail Services, Inc., a Newmark company specializing in real estate disposition and lease restructuring.

 

RKF is headquartered in New York City with offices in Chicago, Las Vegas, Los Angeles, Miami, Northern New Jersey, San Francisco, Toronto and Tokyo.

 
 
Job Summary:
 

Under limited supervision, performs advanced administrative duties requiring broad experience, skill and knowledge of organization policies and practices for a specific department or individual. 

 
Essential Job Duties:
  • Prepares comprehensive and complex proposals, reports, correspondence, charts, tables, graphics and other documents using various software packages. 
  • Researches and creates complex data and information for inclusion in reports, information packages and/or presentation materials.
  • Production and distribution of monthly reports for internal and external clients, based on area of business.
  • Maintains calendar of appointments for assigned staff or department. 
  • May directly assist in budget preparation and control activities. 
  • May serves as the administrative liaison with internal and external clients on administrative matters relating to purchasing, facilities, operations, etc.
  • Interfaces with company personnel and outside parties to coordinate meetings, conference calls and appointments. Researches and identifies site and amenities for event partnering with vendors and in-house associates.  
  • Coordinates travel arrangements including air reservations, cost comparisons, scheduling options, hotel reservations, and car rental reservations. Develops travel itinerary to correspond with schedules. Verify the travel costs allocations, address discrepancies. Assists in the completion and processing of expense forms for assigned staff.
  • Answers telephones providing callers with specific information, transcribing messages, and when necessary directing callers to appropriate staff or voice mail.
  • Develop and maintain departmental filing & tracking systems. Includes establishing files for all written/email correspondence, project work, and reports. Coordinates off-site storage for old files.
  • Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment. May review vendor contracts with regard to service and research new vendor offerings.
  • Provides additional support through copying, faxing, and mailing as requested by assigned staff.
  • Monitor and order general office supplies as needed. Processes invoices for supply orders.
  • Handle other duties as specifically designated by department.
  • Maintain good working relationship with clients and employees, providing assistance or directing them to the appropriate department to resolve questions or issues.
  • May perform other duties as assigned
 

Skills, Education and Experience:

  • High School diploma or General Education Degree (GED) required
  • Minimum 4 years previous related work experience
  • Ability to be creative and flexible in order to meet deadlines while working with changing priorities
  • Skilled in Microsoft Word, PowerPoint, Excel, and Outlook software
  • Excellent organizational abilities
  • Strong proofreading and editing skills
  • Excellent business vocabulary, grammar, and effective communication skills
  • Ability to maintain discretion regarding personnel and industry-related matters
  • Excellent interpersonal skills
  • Must be detail oriented to ensure accurate deliverables
 

Working Conditions: Normal working conditions with the absence of disagreeable elements

 

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

 

Newmark Knight Frank is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.


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